Talent Development Centre

Why You Should Complete a Skills Matrix and the Secret to Filling One Out


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Melissa Bryanton By Melissa Bryanton,
Proposal Manager at Eagle

Have you ever been contacted by a Recruiter who had a great IT contract opportunity where you’re perfectly qualified, but when they send you the details, it includes a massive skills matrix to complete? Suddenly, the job application that you thought would only require a quick resume update and email is turning into a daunting, time-consuming project. You think: Is this job even worth it? Why is the Recruiter wasting my time?

Why You Should Complete a Skills Matrix and the Secret to Filling One OutThe last thing the Recruiter wants to do is waste your time. However, they do need your help highlighting your relevant experience and qualifications that make you a great fit for the job. You would be wise to question any Recruiter who claims they can take your resume as-is, update it and complete the matrix for you. While this seems like a great time-saver, you are the only person who can legitimately explain how your experience matches the client’s job requirements. The risks in allowing an agency to take your resume and run with it is: 1) the resume becomes full of fabricated experience that may or may not make sense – not all recruiters may understand the complexity of your skills or 2) you and the Recruiter spend a lot more time going back and forth on the details in the 11th hour. The outcome of either scenario is going to be negative. Collaborating with the Recruiter on tailoring your resume and completing the matrix is the best option to increase your chances of winning the contract.

What is a Grid/Matrix?

A matrix, also sometimes referred to as a grid, is client-mandated, and usually required when the staffing agency must submit a proposal to their client in response to an RFP, rather than simply submitting a few resumes to the client. The matrix is a document with a table that the client developed, which often includes mandatory and point-rated requirements in one column, and a space in the other column for the candidate to explain their relevant experience and qualifications. The purpose of the matrix is to demonstrate how the candidate meets all the client’s requirements.

What Makes a Successful Matrix?

The key to submitting a winning matrix to a client is detail. Usually, if a candidate is requested through an RFP process, it means 1) there will be many other applicants, and 2) the client must back-up their selection by clearly demonstrating they chose the candidate who meets all the job requirements. As such, if you want a shot at winning a contract that requires a proposal submission, you must be prepared to show as much evidence of your experience as possible.

What Should You Do If Your IT Contract Requires a Matrix?

If your Recruiter tells you your submission will require you to complete a matrix or grid, try not to run for the hills. Keep in mind that many other candidates will also pass up on the opportunity, so you’re already more competitive by proceeding. Here are a few tips to make the process easier and more efficient for yourself:

  • Don’t Panic! Matrices can look challenging with way too much of a time commitment. They can also be confusing. If you open a matrix and immediately feel the pit in your stomach, then contact your Recruiter. The good ones will walk you through the process, explain the requirements, and help you confirm your chances at winning the contract.
  • Start Right Away. As mentioned, matrices are usually associated with RFPs, which have hard deadlines. When a Recruiter tells you they need your information by a certain day, there is little to no flexibility. Therefore, start working on matching your experience to the requirements as quickly as possible.
  • Build Out Your Resume. Matrices actually provide a major competitive advantage in a job search because the client reveals exactly what they are looking for. Go through the matrix, item by item, and highlight all the relevant experience in your resume. If more detail is needed, tailor your experience in your resume and explain how you meet each requirement. Don’t be concerned if your resume becomes extremely long – the “2 to 5-page resume” advice doesn’t apply to RFP responses as the client is looking for as much detail as possible.
  • Quickly Cross-Reference to Your Resume. Number each contract or project in your resume for cross-referencing purposes. Without writing any content in the matrix, go through each item and refer to the project or contract in your resume where you have the relevant experience. Also include the length of time of each project or contract, to quickly see how well you qualify for this role, or if you’re coming up short against any of the requirements.

The Overall Secret to Completing a Skills Matrix

The best advice for completing a matrix is to focus on your resume. We often see candidates get fixated on that matrix and wanting to write specific explanations, but if those details are not backed-up in your resume, they will mean nothing. Instead, spend your time expanding on your experience in your resume. Even if you think a task is implied or too basic, if it will help prove you meet a requirement in the matrix, write about it in your resume. As long as you meet their deadlines, a good staffing agency will confirm you meet the requirements, polish your resume and develop the matrix to meet the client’s very stringent RFP response criteria. Matrices can be complex and seemingly impossible, but with the right staffing agency they shouldn’t be time-consuming or overwhelming.

2 thoughts on “Why You Should Complete a Skills Matrix and the Secret to Filling One Out

  1. This post is useful but missed one important thing…

    Save, categorize and accumulate your matrix responses; there’s a good chance you’ll run into similar requirements in the future and you can quickly re-use or adapt previous material.

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