Talent Development Centre

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All Talent Development Centre posts written by a member of the executive team at Eagle, Canada’s premier staffing agency.

Preparing for a Successful Client Interview

Frances McCart By Frances McCart,
Vice-President, Business Development at Eagle

Preparing for a Successful Client InterviewGot an interview coming up with a client?  It should be a piece of cake, especially if you are a professional contractor.  Most contractors go on 5-6 interviews a year, so it should be a breeze and just a little prep should be needed, right?  Think again!!!   Preparing for a contract interview should be taken with as much care as preparing for a full-time interview.  Although the client will often ask similar questions, the contract interview tends to happen at a much quicker pace and as such, it is important for a contractor to relay their skills and value proposition to the prospective client in the first interview (often…the only interview).  A complaint I am hearing from clients recently is that contractors are showing up to interviews unprepared and sometimes even uninterested.

If a contractor is working with an agency to secure their next contract, the agency should be able to provide you with details about the role, why it is open and who the interviewers are.

Preparing for an interview for a contract role goes beyond knowing about the project and the client.  It is being able to clearly demonstrate your value proposition to the client and why you would be the best person for the role.  In order to do this, candidates must really know what they have put down on their resume and what value past experience will have to the potential client and the project.

Clients tend to focus on the following when interviewing contract candidates:

  • Provide examples of where your past project experience is similar to the upcoming project – What value can you bring to the project? Any lessons learned?
  • Describe the project in detail. A common complaint from clients is that contractors often skim project details. This gives the client the impression that the contractor does not know the work they had done and also gives the impression that some the details found on the resume were fabricated (i.e. you did not actually do the work and added in key words into your resume in order to be selected for an interview). Project details that clients are most interested in are:  role in the project, size of the project team, stakeholders who were involved, technologies used, value of the project, what stage you entered the project and was the project implemented on time/budget.
  • What type of style do you have in relaying the information. It is critical that when recapping projects to a client that you know all the details and can relay them with ease (and not struggling to remember).  Not being able to recall past projects is a potential sign that the project was not important or again, the project was embellished on the resume.
  • Be professional when speaking about past projects. We have all worked on a project that has not gone well.  When speaking about the project, focus on your role and the skills you brought to the project.  Clients will select a candidate who is more positive about past experience, rather than dwelling on the negative sides of a project.
  • Ask questions about the current project. Go prepared with a copy of the role description and show interest in the role.  Clients have sometimes chosen a less qualified candidate as they showed more interest in the project than someone who came across as less “excited” – ie. “been there, done that”.

Just like past employment/projects follow a candidate, especially in a small market, so do bad interviews.  Clients will pass along information to other potential hiring managers within their organization about contractors who have come in for an interview along with their biases.  It is really important to keep in mind that when interviewing with any organization, especially large ones that hire many contractors such as the Banks and Telcos, to always be prepared and to leave a positive experience with the interviews.

How the Government of Ontario is Proposing to Procure IT Resources

David O'Brien By David O’Brien,
Vice President, East Region & Government Services at Eagle

How the Government of Ontario is Proposing to Procure IT ResourcesIn what was considered a stunning development to Industry, the Ontario Government announced its intent to make drastic changes to the way it procures IT Resources going forward once it’s current (and long standing) Vendor of Record (VOR) method expires early this Fall.

The Vendor of Record is an inclusive list of approved suppliers who provide the Ontario Government resources under the Task Based I&IT Consulting Services VOR. Last Spring, the Government asked the Vendor Community for input in how best to structure its next generation of IT Consulting Services VOR. The questions in the survey and the feedback compiled by large Industry Associations like the NACCB in no way resemble the drastic proposed changes sent out in late May in an RFB. In fact, it is effectively counter to public sector procurement objectives and the spirit on which that procurement is normally based — part of which is to support and encourage thriving Canadian small and medium size businesses.

The new VOR, by virtue of its massive qualifying mandatory criteria, will see  likely over 300 of the current 317 vendors not qualify, as the intended vendor list will only be 10 going forward. The qualification criteria would suggest the 10 vendors can only be very large, likely multinational/foreign companies, of which many do not compete or provide for in a Task-Based resourcing environment. As such it’s expected few Canadian-based companies could qualify.

It remains a mystery to what constituency this serves in Ontario and is a perplexing direction from the Ontario Government for many reasons, here are just a few :

  • The new VOR will eliminate over 300 vendors, many of whom are thriving Canadian businesses. It may effectively kill them along with the well-paying jobs they provide in an economy where Canadian SMEs, as the government itself says, are “the backbone of the economy “.
  • These same businesses are effective components of the thriving Knowledge Economy and instrumental in the very critical Innovation Economy of tomorrow. This VOR will eliminate the innovation these small and medium sized IT companies provide.
  • Perhaps most perplexing is the idea that the Government hopes to reduce costs through a drastically pared down vendor list. As noted, the resulting winning bidders are very likely to be large, multinational technology companies who will be asked to operate in a Task-Based environment while having much higher overhead and costs. They do not operate on the lower margins of smaller, nimble companies in an open and competitive bidding process, so it is difficult to see how costs will be reduced

Given there has been a groundswell of opposition in Ontario to this initiative for these and many other reasons, we can only hope the feedback sought in this process is being heard and considered.

BC Technology Jobs Aren’t Only in Vancouver

Cameron McCallum By Cameron McCallum,
Regional Vice President at Eagle

Vancouver Victoria, Canada’s Newest Tech Hub!

Victoria, Canada’s Newest Tech Hub!Who knew? Ask anybody about Silicon Valley North and they will very likely mention Vancouver and the well-established and recently emerging tech sector that is driving a great deal of the city’s business environment. And they wouldn’t be wrong. But Victoria — “home of the newly wed and nearly dead” — is not just managing to sneak into the conversation, they are earning bragging rights of their own with nearly 900 tech companies, 20,000 workers and close to 4 billion generated in economic impact. While they won’t challenge Vancouver when it comes to sheer size and muscle power, Victoria is punching well above its weight.

On a recent trip to the provincial capital, I had the opportunity to speak to a number of clients who talked about the importance of the industry and how it has helped to revitalize the city, including the reestablishment of the downtown core area and the development of tech nodes such as the Vancouver Island Technology Park which shares space with Camosun College and Fort Techtoria. Fort Techtoria is the brainchild of VIATEC (Victoria Innovation, Advanced Technology and Entrepreneurship Council whose stated mission is “to serve as the one-stop hub that connects people, knowledge and resources to grow and promote the Greater Victoria technology sector”. A visit to the webpage gives the following quote from Dan Gunn, Executive Director of VIATEC.

Fort Tectoria Logo“We built Fort Tectoria to support entrepreneurs, creators and innovators throughout Greater Victoria. Much more than just well-appointed offices housing 35 early-stage tech companies on the upper floors, our main floor was designed to provide a gathering place for hackers, makers, movers and shakers to host meetups, workshops, networking sessions and events. We look forward to hearing what you have in mind.”

Why Victoria? A few common themes came to light. First, Victoria isn’t Vancouver. The cost of doing business reflects life in a smaller community. Space is certainly cheaper and workers who can’t afford or are otherwise allergic to the price of real estate in Vancouver, find Victoria to be a bit easier on the paycheck. Accordingly, demand for new office space from within the tech sector has now outpaced government in the downtown core, and interestingly, in a city as old as Victoria, this demand has specifically targeted older character buildings giving new purpose and life to the city’s historical assets. The sense of support in the community was also mentioned. The idea that VIATECH exists to help get industry together to solve problems and share ideas is a powerful magnet for startups and tech enterprises. And what about attracting applicants for work? It is a challenge but the same sense of community, decent weather by Canadian standards and a conglomeration of tech business means the word is getting out and the same workers who may have once targeted Vancouver are now starting to take notice of Victoria.

Are you interested in working on the island? If so, Eagle is always looking for great candidates for a variety of roles with great clients in Victoria.

What to Do When You Have Multiple Job Offers

Frances McCart By Frances McCart,
Vice-President, Business Development at Eagle

What was once rare is now common within the IT community — the dilemma of what to do when you have multiple job offers coming in.

What To Do When You Have Multiple Job Offers

Being in demand is great!  As the saying goes, “when it rains, it pours”.  Candidates often ask me what they should do when they are in the midst of interviewing for several positions with multiple firms and what they should do if they receive offers at the same time.  My number one rule: honesty is the best policy.  Keep everyone informed about where you are in your job search process.  If you have several interviews on the go, and you have just met with another new potential company, let them know where you are in process with other firms (ie. just had a second interview, an offer is coming, etc…)  Being professional is very important, especially in a community as small at the IT sector.  Some people think it is none of anyone’s business where you are in your search but being upfront and honest is never a bad thing.  The agencies and companies that you are working with will 100% appreciate the candor and will often see you as a better candidate than others due to your honesty and approach.

Here are some steps that will make decisions process a little easier…

1- Verbal offers – are they as good as a written offer?

Short answer is NO.  Until you have all the details, a verbal offer is not binding.  It does not happen often, but I have seen clients renege on a verbal offer as they lose funding during the approval process.  If you do receive a verbal offer first, express enthusiasm and that you are looking forward to seeing all the details before committing.

2- Written offers – what is really being offered?

Once you have your written offers, take the time to thoroughly go over all the details.  If you are missing information, don’t hesitate to ask for the extra details.  Offer letters often refer to policies that all employees must adhere to but they are often missing from the offer package.  Ask to see these policies as they may impact your decision.  Offers should contain more than just the start date and the compensation package.  Packages should include role description, job title, who you report to, total compensation package including bonus payouts, share options (if applicable), vacation entitlement, benefits package, expense policy, technology policies (i.e. cell phone plan, laptops, etc..).  Important policies to review are intellectual property and non-compete agreement, especially if you are working with new technologies and start-ups.

3 – Take the time to make the right decision.

The interview process is typically a long process, usually due to the client’s hiring hurdles that all candidates must go through.  It is a lot of hurry up and wait and then the offer comes.  Typically, once a verbal offer has been extended (and clients often ask for a verbal confirmation over the phone accepting the offer), they do not give candidates enough time to thoroughly review the details.  It is important to set an expectation with the client that you do need time to review and when you will have a firm answer back them.

If you need extra time, let the hiring managers know.  Be upfront with them they reason why.  Let them know you have a competing offer and want to ensure you are considering all factors in your decision  process.  Clients 100% prefer to know if a candidate has a competing offer rather than be surprised down the road when you start… and then soon after quit.

4 – Develop a pros and cons list for each offer.

Having multiple offers at once is exciting and flattering and sometimes overwhelming.  The best way to review offers is to create a decision matrix listing what each offer has and assigning value to each point.  Factors outside of compensation that have impact on the decision may be benefits, stress level, reporting structure, projects under way, advancement opportunity, work life balance, commuting time, flexibility, etc.  It is often the “soft” factors that sway your decision to take one over the other.

5 – Be professional.

Far too often, candidates that are in demand become arrogant when they receive multiple requests for interviews and then receive multiple offers.  Candidates sometimes exhibit negative behaviour such as dishonesty and game playing.  I agree that people must look out for themselves but there is a fine line between this point and being self-centered.  Candidates should take into consideration the repercussions their actions will have on the potential employer they “game” and their career.  Even though they may not end up with that firm, a client will remember how a candidate treated them and stories of unprofessional behaviour tend to get passed around, especially in a small community such as IT.  Like candidates, hiring managers move from company to company, and they have a long memory, especially of those people who were high handed and unprofessional in a hiring process.  Please be professional and keep all parties informed of where you are in the decision process.  Honesty goes along way.  So does professionalism.

6 – Once an offer has been accepted

Once an offer has been accepted, remove yourself from consideration.  Notify the other would-be employers of your final decision immediately .  Be professional.  Don’t be that candidate who takes the first offer they receive, knowing they have other offers coming, only to start one day and quit the next week.  Send a round of sincere thank yous to all involved, from the agency, to the HR team to the hiring manager.

Depending on your industry and skillset, as your skills continue to increase and the looming skills gap in the IT sector grows, multiple job offers may be more frequent for you in the future. While this is exciting and also tends to lead to higher pay rates, it’s equally important to think of the long-term effects of your actions. Remember to continue to act ethically and be aware of the many stakeholders involved in your hiring process. The more respectful you are to them now, the more respectful they will be to you down the road.

The Future is Yours!!

Brendhan Malone By Brendhan Malone,
Vice-President, Central Canada at Eagle

Why independent contractors in IT should always be on top of the latest tech trends

The Future is Yours!!When I first started in recruitment immediately following Y2K, the market was very slow. Seasoned professional contractors were having tremendous difficulty landing contracts. Unless of course you were a technical or functional consultant in the ERP world and your experience was in the right module, it was tough.

What is the point of my statement?

There are trends in the industry that are worth following. After the most recent economic crash in 2008, financial institutions were looking for any way possible to reduce risk. Consultants and contractors with risk system experience were in tremendous demand in a down market.

Which quickly brings us to today. Is it luck if your area of expertise becomes in high-demand? Sometimes I’m sure good fortune plays a role. I would argue, however, that being on the cutting edge of market trends can take some of the luck out of it. Asking yourself a few key questions in regards to where you see demand for your skills and area of expertise going forward should be a weekly exercise.

The key point to mention is that the current in-demand skills are often times no more difficult to obtain or develop an expertise in than those that are diminishing in demand.

Artificial Intelligence is a perfect example of the importance of identifying current and future demand for your skills. AI is not going anywhere and companies will be relying on it more and more every day. Can your skills be augmented to provide value to this emerging area?

Automation is coming and coming fast, particularity in administrative processes. How do your skills apply here and if they don’t, how can you obtain relevant skills to automation?

People are browsing, shopping, and purchasing on their mobile devices at staggering levels. Only a few years ago it was primarily a device for browsing. Those who had the foresight so obtain mobile development skills have reaped the rewards of this demand.

This may seem like obvious considerations but the difference between having in-demand skills and not can drastically affect your standard of living.

A contractor should be on the hunt to educate and further their own skills and knowledge. Make sure you are always evolving in your professional life and you won’t be left behind but will stay at the forefront of technology changes.

Are “Good Politics, Not Good Policy” Driving Ontario’s Labour Laws?

David O'Brien By David O’Brien,
Vice President, East Region & Government Services at Eagle

Ontario’s “Changing Workplace Review” is Complete — Here’s How It Could Affect Independent Contractors and Temporary Workers

Ontario FlagThe long awaited Changing Workplaces Review, initiated by the Ontario Government over two years ago to review the employment Standards Act, has unveiled its recommendations and Ontario business are braced for the government to adopt changes that many are concerned are based on “good politics, not good policy “.

The expected changes to Ontario’s Labour laws have the potential to be sweeping, wide in scope with 173 recommendations that include everything from minimum sick days, increased annual paid vacation, and workplace unionization. Although there were a number of presentations that proposed potential restrictions around the use of independent contractors, the final recommendations around contract labour were wisely few. Additionally, although not part of the changing Workplace Review, it’s expected the government will piggy back an increase to Ontario’s minimum wage on the proposed legislative changes adopted from the Review either this June before break or this September.

Many employer organizations worked with the Ontario Chamber of Commerce to ensure that there was a focus on the potential economic impact on these policy changes proposed and, although we are not sure what the Government will adopt, there is still uncertainty as to the veracity and thoroughness of what the real effect on Ontario’s economy will be.

We can recall several presentations to the Special Advisers that were focused on the use and definition of temporary labour; however, there was a definite slant towards an interpretation that temporary workers were deemed precarious or at risk workers and were in need of additional legislative protections. Central to this argument were some highly visible cases of situations involving temp workers in general staffing environments being wrongly taken advantage of. Athough a very tiny portion of a large and thriving industry we do have appropriate legislative corrective measures that should be enforced to combat this potential.

To combine the general staffing world with professional or knowledge workers was a dot that the Special Advisers were wisely never able to connect. Many in the Knowledge Worker world make a well thought out career choice to contract and there are many advantages associated with contracting in a necessary and thriving industry. Some of the measures presented and promoted in the 2 year review included limiting contracts to a maximum of 6 months in length, a % limit on the use of contingent labour, and a reverse onus on employee status such that all contract workers were deemed employees unless otherwise proven. These were all solutions for a problem that did not exist. It is very much welcome news that the Special Advisers recognized this and did not move forward with these restrictions.

We do know that legislative attempts making it harder for employers to access workers and workforce options are not a route to increased prosperity or productivity. We have certainly seen in both the UK and undoubtedly Southern Europe (while most of Northern Europe does the opposite and is in much better economic shape) where restrictions in flexibility in labour markets hurts one very important stakeholder: workers.

In a dynamic and highly competitive global market the ability to change, adapt and be flexible are all key components of a growing and prosperous economy. As the world transitions in to a new way of working, efforts to reverse that through policies deemed to appease in an election atmosphere for a tired government will no doubt back fire by making it more difficult for employers to access workers. Organizations will adjust to restrictions by ultimately hiring fewer, automating more or offshoring or expanding in other more competitive markets. The government really needs to understand the economic impact that potential job killing measures may have.

While we don’t know which of the measures will be adopted and ultimately put forward as legislation and no doubt campaign narratives, we do know that without a thorough understanding of labour market competitiveness we, are doomed to repeat mistakes we can’t afford in Ontario. One need look no further than the Governments “fix ” in Energy of the 2000’s and the upside down and and befuddled energy market and extreme costs Ontarioans business and personal are stuck with today.

Permanent Employment vs. Contracting: A Fine Line with No Clear “Right” Answer

Morley Surcon By Morley Surcon,
Vice-President, Western Canada at Eagle

As a tech professional, whether you prefer being an employee or an independent contractor, it’s best to take a focused approach.

Contractor Making a DecisionContractors (or rather those considering becoming a contractor) frequently ask me whether being a permanent employee or a contractor is the best way to go.  There’s no correct answer to this question.

Certainly, the world is heading towards what many are calling the “Gig Economy” and this means that not only will contingent workers be more in demand, people will begin differentiating themselves from their industry peers by marketing themselves as professional contractors.  Eagle has witnessed fantastically talented people who, having been an employee for many years with the same company, struggle to find work as their “loyalty” is actually viewed as a detriment to their resume – how different the world is from that in the ‘70s and ‘80s when longevity at a single company was a filter companies used to identify good “company” men and women.

That said, companies often do show more loyalty and will make greater investments into the skills of their employees.  Contract professionals are expected to keep themselves up on the latest technologies, approaches, etc. and it is expected that they come to a new position ready to go and able to deliver.  Even so, job security for employees is not what it once was and, when times are tough, they can see themselves between jobs just as easily as contactors.

Many people are trying to sell themselves as interested in both – employee positions and temporary contracts.  But there is a drawback to this as well.  Prospective employers may be concerned that a person’s interest in one or the other is only temporary and they may fear that you will not be as committed to this course as others might be.  We have seen over the past 5+ years that specialization, especially within the IT industry, has trumped generalization.  Eagle used to track which people were specialists in a certain area or areas and which people had more of a generalist capability.  The companies that Eagle works with have almost exclusively moved to a “specialist-only” mentality when it comes to hiring contract workers; and there has been a noticeable trend toward this for full-time permanent employment positions as well.  We now focus only on what applicants are best at and we market this to our clients.  Hiring managers want to know what people stand for, where their interests lie and what they are good at. So, saying you are interested in both contract and permanent opportunities in equal measure no longer makes you a match for either.

The key to making the right choice (for you!) in this matter is to “Know Thyself”.  Know what you really want from work and your career; and design your education and your work experience to reflect your goals.  That way your personal branding can be clear and on-point. If you are clear on what you want and build your resume accordingly, companies will see that you know where you are heading and you will set yourself apart from these other “lost souls” that try to sell themselves as a jack of all trades. Whichever direction you choose to go, do so with a plan and arm yourself with the knowledge and expectations needed to fit in and be successful.

Here are some links to articles on the web that can help inform you so that you may chart your course…

Do You Have a Plan?

Kevin Dee By Kevin Dee,
Chairman of the Board at Eagle

This post first appeared on The Eagle Blog on April 1st, 2017

Goals quote by NightingaleGoals can make a big difference in your life.

If you have no real plan for your life then here are a few thoughts for you.

  1. If you don’t know where you are going, then you might not like where you end up.
  2. If you have trouble defining where that end point should be, or what it looks like, then pick a point along the way! e.g. If you don’t know what your career will look like in 10 years, then decide where you would like to be in a year.
  3. Aim big. If you shoot for the stars you might not get there, but you will go a long way towards them. If you aim for the roof, you might not even get there!

“A goal is not always meant to be reached, it often serves simply as something to aim at.”   Bruce Lee

  1. How do you eat an elephant? One bite at a time! So … plan your strategy for success in small bits, it will make it easier to achieve.
  2. Review your plans regularly, make sure you are tracking to plan and adjust accordingly.
  3. Get help! Find a mentor/mentors, people that will help you.
  4. Treat your life seriously … you only get one shot! So, make sure you do what you want with it … and make sure you enjoy it!
  5. Fact: Hard work and good planning will get you a LONG way! If you apply some smarts to that formula you will rock the world!

“It always seems impossible until it’s done.”  Nelson Mandela

  1. Its not all about you! Sometimes you get more by giving. You will need to figure this out for yourselves, but my advice is to “give” as much as you can.
  2. Every day is the start of the rest of your life, if you are late starting on your journey that’s OK. Just start!

“I do know that when I am 60, I should be attempting to achieve different personal goals than those which had priority at age 20.”  Warren Buffett

Goals don’t have to be hard … but you really should have some.

“To live a fulfilled life, we need to keep creating the “what is next”, of our lives. Without dreams and goals there is no living, only merely existing, and that is not why we are here.”  Mark Twain

The “Taskification” of Work

Cameron McCallum By Cameron McCallum,
Regional Vice President at Eagle

“My father had one job in his life, I’ve had six in mine, my kids will have six at the same time” – Robin Chase, Co-Founder of Zipcar.

The “Taskification” of Work It would seem that up until recent times, human ingenuity focused mostly on increasing the efficiency of work. Improvements of basic tools and machines, completely new inventions and the change from mostly rural, agrarian economies to large-scale, urban-based capitalism changed forever the kind of work we did and how we did it. And through all these changes, workers have had to adapt. Globalization, free trade, off shoring and automation have all impacted workers.

So what are the new or next big disrupters? Lots has been written on the future of automation and the outsourcing of work to machines. Artificial Intelligence and machine learning is fascinating. And the “Gig Economy” is already here. Studies vary but some are saying that by 2020, upwards of 40% of Americans will be involved in some sort of freelance or contracted work (a “gig”). Uber is a great example of that new model. But this model is being refined even further. “Crowdworking” refers to websites or “apps” where users/employers can advertise simple or repetitive tasks and gain access to thousands (millions?) of potential “employees” around the world who undertake the tasks advertised. Sites such as Amazon Mechanical Turk or Microtask act as the gathering point for requestors and workers. Instead of hiring employees or negotiating complex freelance contracts, anyone who needs a job done that can be done on a computer can simply go to the market and instantly pick from any number of willing workers. Need a group of photos labelled “Scotland”, or the contact information for businesses in a specific area confirmed or a set of images described in French, there are countless workers who will do it.

The idea of breaking down a job into simple or micro components is not new. Think of the classic assembly line with each station responsible for a specific repeatable task. Off-shoring used this logic to remove the more “mundane” tasks of customer service and call centers or even computer programming from high cost labor centers to countries with a well-educated and populous workforce where wages were low. And while these workers were expected to learn about and be connected to the task owners business, in the case of crowdworking, the workers have no relationship with the task owners at all, except as a point of revenue.

The success of the model means that larger businesses are investigating the usefulness and utility of posting jobs to these sights. The “taskification” of jobs might mean that companies start looking at any number of simple tasks that make up a full-time or part-time employees’ day which could more economically be carried out by a worker in Bangladesh who has a master’s degree and is chronically underemployed vs the North American worker earning $50,000 a year.

And as was demonstrated by off-shoring even traditional knowledge worker roles can be “taskified” into smaller fragments. This on-demand, task-based approach offers companies the ability to tap into an unlimited network of resources including technical experts, seasoned professionals, robots or simply human labor to complete a wide variety of tasks. What this means for the future of work will be played out soon and one thing that we can count on is that new generations of workers will once again, be forced to adapt.

Why a Poor Offboarding Program Hurts Future IT Projects

Frances McCart By Frances McCart,
Vice-President, Business Development at Eagle

Why a Poor Offboarding Program Hurts Future IT ProjectsIn my last blog post, I spoke about the importance of companies on-boarding contractors properly and what contractors can do to ensure they are part of the process.  Along with a great on-boarding program, companies must invest time in off-boarding contractors.  As mentioned before, independent contractors, like employees, can have a significant impact on a company’s culture and brand.  They can either be a great advocate for the company or be a negative voice out in the marketplace.  With social media sites such as Glassdoor growing in popularity as a reference point on whether to join a company, it is vital that companies take the chance to fully understand what the contractors work experience was like during their contract.

As a staffing agency, we have the opportunity to work with many clients and contractors.  After recruiters speak with contractors about a new job opening, the contractor often checks their LinkedIn network to see if anyone they know has worked with the client, and even more precise, with the hiring manager.  They might also check Glassdoor to see how happy people are with the company.  We have had the unfortunate experience of having more than one contractor turn down a potentially great role due to a poor review.  Yes, a lot of times the poor feedback is warranted due to difficult projects.  But, a number of independent contractors have mentioned that they felt even though their contract was coming to a natural end, they were poorly exited.  Often times, contractors sight that the hiring managers were not even around on their last day and they did not know who to pass their technology/pass cards or project notes to!  It left many of the contractors feeling they had done bad job even though they met all the deliverables.

Here are some pointers for both client and contractors on how best to off-board a resource/project and maintain a great brand image:

  1. The independent contractor and client should work closely to capture all of the work that has been done during the contract and document important items for future reference.
  2. Communicate to the team that the contract has come to an end and a team member will be leaving.  The contractor should pass along contact details if the client needs to reach you for clarification questions.
  3. If the contractor has stakeholder relationships beyond the key team, ensure that the whole team knows of the upcoming departure.  Often, business clients are left out of the communication chain.
  4. Conduct an exit interview with the contractor to ensure feedback is received.  This exit interview should be done by the hiring manager or by a resource manager/HR.  Key questions to ask the contractor (or for the contractor to share) is did you like the work you were involved with and would you come back to work with the manager or the company.

A successful off-boarding program will add value to the company’s brand as well as help control any potential negative feelings being left unsaid and put out into the marketplace. Maintaining a great brand will help clients attract new contractors and more importantly entice past contractors to return.