If your independent contracting career has predominately been serving clients in the private sector and you’re considering moving into government, then read this article carefully because what has worked for you in the past will not work well when searching for jobs in the public sector. Especially if you’re moving into a “government town” like Ottawa or Edmonton, it’s important to know what you should expect when trying to land a contract with a government client.
- Expect RFPs
Government procurement processes are in place to ensure fair and transparent purchasing decisions and that holds true when they’re hiring IT contractors. Before we even hear about the opportunity, you can be sure that the job has been reviewed by many departments and requirements have been edited so it all fits into one fair (sometimes confusing) Request for Proposal. The good news is that when you work with a staffing agency, they will comb through the document, filter out the legalese, and give you what you need to know to apply.
- Expect Black and White
Due to the nature of RFPs and the government’s obligation to remain fair and transparent, you need to be aware that every decision is black and white. There is no such thing as wiggle room when responding to government bids — 5 years of experience is not 4 years, 11 months… it’s at least 5 years.
- Expect Grids and Matrices
How do government evaluators ensure they’re seeing all responses consistently and evaluating fairly? With grids (sometime referred to as matrices) that can get to be long and complicated. These tables allow for a simple cross reference between the requirements and resume so it’s easy to check off who will move onto the next round and who will be dumped. Grids have both mandatory and point-rated requirements and a failure to clearly demonstrate that you meet their minimum threshold is automatic disqualification. If you’re not prepared to put some effort into a grid, then a recruiter is not likely to consider you for government jobs.
- Expect Longer Resumes
Everything you write in a grid to prove your experience must be substantiated in your resume. This means that you can throw the old “2 page resume” rule out the window. If it takes 50 pages to create a resume that clearly demonstrates all of your relevant experience, then so be it. Content is a must.
- Expect Strict Rates
Past experience isn’t the only strict, black and white requirement the government insists on. Before being invited to provide IT resources, all suppliers (staffing agencies, individuals, consulting companies) must first get onto a pre-approved vendor list. During that process, they often have to provide a maximum bill rate and charging anything higher is unacceptable. When a recruiter tells you that their hands are tied and they can’t go any higher with the rate, they’re probably not bluffing and are contractually obligated to remain at that number.
- Expect Hard Deadlines
You should be noticing a trend at this point that government RFPs for IT contractors are quite regimented and there is no deviating from what they want. Submission deadlines are no different. Nearly every RFP you come across will include an exact submission deadline (ex. 2:00pm on a specific day). Even being 1 minute late could result in disqualification, demonstrating how much more important it is to meet all deadlines provided to you when working on an application to a government IT contract.
- Expect Security Clearances
Primarily in Federal Government, if you want to work, you’re going to need security clearance at some level. It may be as simple as Reliability Status, which just requires a short background check, or as high as Top Secret Clearance, which will ask for your history over the past 10 years, plus information about your immediate family, to do a complete review involving both the RCMP and CSIS. Depending on the clearance level and your personal history, this can take anywhere from 2 weeks to more than 2 years!
- Expect Long Wait Times
“Hurry up and wait.” That’s how you may feel after you’ve worked overtime updating your resume, spent hours working with a recruiter to perfect a grid, and rushed through the security clearance application forms. Because after your agency finally submits the proposal, getting a response from the government can take months. While some departments will have results back in weeks, it’s not unusual for other departments to spend much more time evaluating. This is usually due to the many responses they receive as well as their commitment to a thorough and fair evaluation process to ensure tax payer money is being spent wisely.
Working in the public sector is definitely a different experience than private and the application process ensures job seekers are aware of that early-on. Still, IT contractors who live it every day will tell you that it remains a good industry with plenty of opportunity, you just have to know your way around.
If you’re considering moving into the government as a next step in your IT contracting profession, we recommend starting today. Get in touch with your preferred recruiter to begin security clearances and to learn about new opportunities. Remember, even if you apply to a job this month, it may be another six months before the work begins.