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Project Coordinators

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Eagle is currently seeking two (2) Project Coordinators for one (1) year contract opportunities, scheduled to begin immediately.

Key Responsibilities

The successful candidates will be responsible for:

  • Setup of the program/project workspace in Content Server and manage security permissions;
  • Requesting project Operating Expense work orders for projects in initiation phase;
  • Preparing the Project Deliverable Checklist and validate it with the Project Manager and Project Delivery Manager;
  • Populating standard budget template with assigned resources and roles to create an initial financial estimate with guidance from the Project Manager;
  • Assisting Project Manager in preparing the Project Charter, perform the final Quality Assurance check for formatting and content completeness and obtain all approvals;
  • Assisting Project Manager with initiating any vendor related requests (Service Order Requests, Project Statement of Work, Technical Resource Requests) and obtain approvals;
  • Requesting project AFE upon approval of Project Charter;
  • Updating Planview with project details, schedule, and financial information to baseline the project for the Planning phase;
  • Participating and scribing for project team meetings, scrums, and workshops;
  • Updating/maintaining project documentation/logs (i.e. Project Delivery Checklist, Risk, Issue, Action Items, Decisions, etc.) as appropriate;
  • Assisting Project Manager in preparing the Project Management Plan, perform the final Quality Assurance check for formatting and content completeness and obtain all approvals;
  • Preparing Change Requests when project budget, scope, or schedule dictates and obtain approvals;
  • Ensuring all available project documentation is uploaded and organized in the Project Workspace in compliance with PMO requirements;
  • Assisting the Project Manager in preparing, running and documenting Steering Committee meetings;
  • Acting as backfill for the Project Manager when he/she is out of office to run team meetings or scrums;
  • Coordinating testing and management of results when requested by the Project Manager;
  • Assisting with Organization Change Management activities including but not limited to training and preparing communications when requested by the Project Manager;
  • Calculating and presenting financial information for the overall project to the vendor Project Manager so that the vendor Project Manager does not see other vendor costs;
  • Assisting in facilitating  and scribing the Project Lookback;
  • Preparing the initial draft of the Project Lookback Report for the Project Delivery Manager to complete;
  • Updating the Lessons Learned Repository;
  • Preparing the initial draft of the Project Completion Report for the Project Manager to complete; perform the final Quality Assurance check for formatting and content completeness and obtain all approvals;
  • Monitoring the project budget and complete the final invoice reconciliations;
  • Ensuring the Project Deliverable Checklist is adhered to and all documentation and approvals are obtained and stored in the correct location for audit compliance;
  • Ensuring the AFE is closed and the project is closed in Planview;
  • Archiving the Project Workspace;
  • Based on a monthly reporting cycle:
    • Obtain time reporting extracts from JDE/DAS and populate the budget tracking spreadsheet with Committed Hours for the previous month;
    • Obtain Actuals from Costpick/Business Object Reports and perform invoice reconciliation;
    • With guidance from the Project Manager, re-forecast the remaining project spend;
    • Revise schedule and milestone dates in Planview;
    • Import the Committed/Forecast labour and non-labour values into Planview;
    • Validate the readiness of the Status Report in Planview prior to the Project Manager adding comments and distributing it;
    • Prepare Journal Entry Transfers for project AFE and Work Orders when required;
    • Updating Planview financial information mid reporting cycle (month) if significant changes occur in the project;
  • As the project moves through project Stage Gates, update the Lifecycle Steps in Planview;
  • Contributing to the development and evolution of PMO Lifecycle, processes and document templates by providing feedback and identifying opportunities for improvement; and,
  • Assisting Project Managers with alignment to the PMO Lifecycle and processes, monitor for process and document template revisions and encourage adjustments accordingly.

Skills and Qualifications

The qualified candidate must have:

  • Financial acumen;
  • Proficiency in Microsoft Office – Excel, Word, and PowerPoint;
  • Proficiency in document management practices (i.e. SharePoint and Content Server);
  • Excellent organizational and prioritization skills;
  • Excellent verbal and written communication skills;
  • Excellent planning, forecasting, and scheduling;
  • Understanding of project management principles and best practices;
  • The ability to collaborate with team members;
  • Critical thinking and excellent problem solving skills;
  • Attention to detail; and,
  • Meeting facilitation skills.

Don’t miss out on this opportunity, apply online today!

We would like to thank all applicants for their interest; however, only candidates under consideration will be contacted.  Please note that your application does not signify the beginning of employment with Eagle and that employment with Eagle will only commence when placed on an assignment as a temporary employee of Eagle.
 

  • Posted On May 17, 2017
  • Job Type Contract
  • Job ID 49360
  • Location Calgary AB