Talent Development Centre

Essential Email Etiquette Advice for Job Seekers to Succeed

Guest Post by Freddie Tubs, Business Writer and Communication Manager at Ukwritings

Essential Email Etiquette Advice for Job Seekers to SucceedLooking for a job used to mean going out and handing out resumes, or maybe even making a few phone calls. But now almost all applying is done online, and a lot of businesses don’t even want you to walk in with your resume in hand. So, it’s important that you know a thing or two about how to properly email a potential employer. Here are seven email tips that will help you get hired.

Have a professional email address

This probably seems like common sense to most people, but it’s surprisingly common for people to send job seeker emails with an inappropriate email address. Don’t use an email with slang or really anything besides your first and last name. Soccer_fanatic95@hotmail.com is not a professional email address. It won’t matter how qualified you are, sending out emails with that address will never get you hired.

Send it to the right person

Do you know who you are applying to? Whenever possible, avoid addressing an email as “to whom it may concern.” Always try and find out who is the best person to send your message to. You have a much better chance doing this than just sending your email to a general company inbox. While you’re at it, send yourself a copy as well. By doing this you create a record of where you have already inquired and you won’t accidentally email the same company twice, that’s a big no-no.

Appropriate subject lines

Whenever you send out a job seeking email you need to include a subject line. Your subject line helps the recipient by letting them know what you are messaging them about. Not including a subject line, or a poorly chosen one, dramatically lowers the chance of your email being opened and read. Your email could even end up in a spam box. In your subject line write the position you are interested in, and you can include your name as well if you like. Companies receive a ton of email, so you need to give them a reason to open your email.

Write it like a business letter

Write your email formally, as if you were writing a business letter. That means no slang, no acronyms, and definitely no emoticons. Keep in mind that you are communicating with a person you would like to work for, not your friends and family. Begin your email with a polite salutation and close it with a signature. The only real difference between your email and a formal business letter is that you don’t need to include the recipient’s contact information in the upper left corner. In every other aspect it should be identical to a letter you would send in the mail.

Include a signature

As mentioned above, end your email with a signature. We’re not talking about the kind you would write on paper, but an email signature. Your signature will include your first and last name, your email address, your street address, and your LinkedIn profile. If you don’t already have a LinkedIn profile, then strongly consider setting one up. They are very useful for showing recruiters your skills.

Properly edit and format your email

Part of following proper email etiquette is taking the time to edit and format your email. As a job seeker, you don’t want to leave in any mistakes that could disqualify you.

Don’t forget the attachments

Don’t forget to attach any documents you have mentioned in your letter. If you forget and need to send a second email with the attachments, you will not make a good impression. These documents, such as resumes, are important because they give the employer a lot of information you don’t have time to discuss in your email.

Conclusion

The majority of applying for jobs now happens online. Your email skills and etiquette are very important because they are the first impression you make on an employer. Use these seven email tips that will help you get hired

About the Author

Freddie Tubbs is a business writer and a communication manager at Ukwritings. He regularly attends recruiting and communications events, and contributes columns to Boomessays and Essayroo blogs.

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